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Executive Assistant Business Partner 1

Category Administration Location San Diego, California Job ID 2024-50116
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Company Overview

Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With approximately 100 million customers worldwide using products such as TurboTax, Credit Karma, QuickBooks, and Mailchimp, we believe that everyone should have the opportunity to prosper. We never stop working to find new, innovative ways to make that possible.

Job Overview

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team, with openings across Tech, Marketing, and Product Organizations. The Executive Assistant will support a VP in addition to director level leaders and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment. 

Responsibilities

  • Manage departmental executive and senior manager's calendar(s), travel, meetings and/or daily schedules.
  • Responsible for planning, coordinating, and executing events for the executive including offsites and other team events.
  • Interact cross-functionally with departments, employees, vendors or customers in need of meeting with department leaders.
  • Provide timely response to emails, voicemails, and written correspondence on behalf of manager.
  • Budget reports tracked and reconciled with department spending; manager informed.
  • Liaison to corporate offices and/or other business units/functional groups.
  • Ensure a high level of service and accuracy in answering questions for employees and vendors.
  • Maintain and/or create accurate databases to track departmental information.
  • Assist with organizational chart maintenance for functional group or business unit.
  • Research and analyze data within the context of a project, departmental needs, or company direction and makes recommendations for improvements.
  • Communicate clearly at multiple levels and with diverse audiences.
  • Effectively organize and maintain the business environment for department/manager.
  • Handle multiple tasks while being flexible as priorities and focus can change rapidly.

Qualifications

  • Minimum of 5 years working at the Executive administrative level, preferably supporting senior staff members (VP and above).
  • Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges.
  • Anticipatory—must be able to plan ahead and identify unforeseen needs.
  • Adaptability— Embrace change and pivot when changes arise.
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
  • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
  • Cultural steward—Brings an element of fun and caring to the workplace.
  • Strong familiarity with technology preferred.
  • Expert level knowledge of Windows desktop computer applications and Microsoft.
  • Advanced Outlook calendar management is critical.
  • Must be proactive, take ownership, respond quickly, and have excellent follow through skills.

 

Compensation Range: 36.50 - 49.00 /hr 

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Intuit provides a competitive compensation package with a strong pay for performance rewards approach. The expected base pay range for this position is Southern California $36.50 - 49.00. This position will be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing pay equity for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.

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