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Executive Assistant Business Partner 2

Category Administration Location Mountain View, California Job ID 19026
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Company Overview

Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With approximately 100 million customers worldwide using products such as TurboTax, Credit Karma, QuickBooks, and Mailchimp, we believe that everyone should have the opportunity to prosper. We never stop working to find new, innovative ways to make that possible.

Job Overview

Intuit is a mission-driven, global financial platform company that helps everyone prosper. By leveraging technology, we solve our customers’ biggest financial challenges—putting money in their pockets, reducing work so they can focus on what matters, and empowering them to make confident financial decisions.

We are seeking an experienced, reliable, and detail-oriented Executive Assistant Business Partner (EABP 2) to support the Chief Communications Officer (SVP) and two additional executive leaders. You’ll be responsible for a wide variety of administrative duties in a fast-paced environment. The ideal candidate is professional, self-motivated, and highly capable of managing their workload, executive calendars, and prioritizing tasks effectively.


Responsibilities

Calendar Management: Manage complex calendars for business partners, prioritizing schedules, qualifying requests, coordinating across teams, and proactively managing agendas and attendee lists.

Meeting & Event Coordination: Plan and organize internal/external meetings, team offsites, and organization-wide events. Prepare review materials for key meetings, when needed.

Travel Coordination: Arrange and optimize travel plans and itineraries with attention to detail.

Leadership Support: Exhibit initiative and sound judgment to act independently, manage sensitive information with confidentiality and integrity, and provide counsel and direction to team members. Maintain composure while managing priorities and fostering team collaboration.

Business Acumen: Understand organizational vision and priorities to stay ahead of your executives’ needs. Problem-solve, plan, and anticipate recurring tasks and events to ensure seamless execution.

Project Management: Partner with EABPs or cross-functional teams on special projects (e.g., floor plans, team culture). Research, implement, and improve systems and processes proactively.

Tools & Expense Management: Reconcile expense reports according to company policy, manage organizational charts, and coordinate technical tools/resources to ensure successful meetings and events.


Qualifications

Experience: Minimum 10+ years supporting senior executives, preferably at the C-Level.

Discretion & Integrity: Able to handle highly confidential information with absolute integrity and professionalism.

Leadership & Teaming: Proven leadership skills with the ability to coach, inspire, and collaborate across teams.

Self-Starter: Operates independently, quickly transitioning between tasks, solving challenges creatively, and seeking "win-win" solutions.

Anticipatory: Strong ability to plan ahead, anticipate needs, and identify unforeseen challenges.

Adaptability: Thrives in change and pivots effectively when priorities shift.

Perseverance: Resolves tasks to completion, overcoming obstacles with determination.

Time Management: Expert ability to prioritize and manage multiple tasks in a fast-paced environment.

Communication: Outstanding verbal and written communication skills, able to engage and connect with all levels of the organization.

Cultural Steward: Fosters a collaborative, fun, and caring workplace atmosphere.

Technical Expertise:

  • Strong Google Workspace proficiency, including Gmail, Google Calendar, Google Drive, Sheets, Docs, and Slides.
  • Advanced calendar management skills (Google Calendar proficiency is critical).
  • Working knowledge of Concur expense system for expense reconciliation and management.
  • Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint); ability to format high-level presentations.
  • Familiarity with database and office equipment management.

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender. The expected base pay range for this position is: $52/hr - $70/hr



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